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Are you a Patent Prosecution Specialist? Would you like to work with one of the top law firms in the US? If so, R &W Group has a great new opportunity! One of our favorite law firm clients is looking for a Patent Prosecution Specialist in DC. In this role, you would assist patent prosecution attorneys, Patent Agents, Patent Law Clerks and other IP legal personnel with the administrative and clerical work in support of the IP Prosecution (Patent) practice.

Responsibilities include, but are not limited to:

  • Preparing formal documents, USPTO electronic filings, electronic docket clearances and client communications.

  • Maintaining the daily docket for IP attorneys, Patent Agents, Patent Law Clerks and other IP legal personnel.

  • Coordinating the workflow for attorneys on a regular basis.

  • Editing client prebills as directed by the attorney; processing all client billing in accordance with the firm’s policies and procedures, with assistance from the Billing Department.

  • Setting up new client matters, completing client label requests, and requesting on-site and off-site client files, with assistance from the firm’s Records and Client Intake Departments.

  • Assisting in research and physical location of legal materials in law library publications and on-line sites pertinent to pending cases.

  • Inputting, editing and finalizing attorney time into the firm’s time entry system.

  • Routing articles to attorneys and other firm personnel.

  • Managing Outlook calendars and assisting attorneys meet their deadlines.

  • Coordinating meetings; including, reserving a conference room; ordering meals; arranging for any IT equipment needed (i.e. laptop, projector, audio/video equipment); sending Outlook meeting requests; etc.

  • Scheduling appointments, answering the telephone in a courteous and professional manner, updating attorneys’ contact lists, providing transcription/dictation services, composing/preparing/editing/proofreading routine correspondence, organizing and routing incoming mail, processing vendor invoices, and preparing expense vouchers in accordance with the firm’s policies and procedures.

  • Filing correspondence and legal documents in the office filing system.

  • Ensuring proper indexing and filing of original legal documents.


  • A minimum of ten (10) years of previous relevant IP experience.

  • Four-year college degree or equivalent experience.

  • Experience in Microsoft Office Suite, electronic intellectual property resources, the USPTO website, and IP docketing systems such as Inprotech. Familiarity with SAEGIS and Coresearch is a plus.

  • Prior experience acting as a liaison between attorneys and clients.

  • Comprehensive knowledge of U.S. patent prosecution filings.

  • Detail-oriented, self-motivated, and excellent oral and written communication skills with an emphasis on accuracy and proofreading.

  • Ability to handle a variety of tasks simultaneously.

  • Ability to work independently as well as in a team.

  • Flexibility to work additional hours, as necessary.

Solid compensation and benefits. Great team. The firm has a vaccine mandate. Click here to apply online or register with us at


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