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Law Firm Billing Specialist!

Are you a law firm billing specialist? Would you like to work with one of the top international law firms in the country? If so, R&W Group has a fantastic new opportunity! One of our favorite law firm clients is looking for a Billing Specialist. In this role you would be responsible for managing the account set up, billing arrangements, and account and inventory management for assigned client portfolios.

Your responsibilities would include:

  • Establish, foster, and maintain professional and collaborative relationships with attorneys, staff and clients to ensure compliance with both attorney and client specifications.

  • Verify rates with the rate analysts, reviews and implement the outside counsel guidelines, monitor fee caps, tier discounts and matter budgets; set up and monitor alerts; communicate with the firm’s Billing & Intake Committee regarding discounts, write-downs, and write-offs.

  • Manage the prebill to the final bill process; ensure that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submit finalized bills/eBills in appropriate template format, adhering to the attorney and client specifications; and confirm the final bills have been submitted to the client and are posted in the accounting system.

  • Collaborate with the eBilling Coordinators for new client account set-ups with eBilling requirements; collaborate with Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submits invoices electronically, taking accountability for successful submission and troubleshooting issues; and proactively follow-up regarding acceptance and timely payment of eBills.

  • Communicate directly with clients as requested or as established. Concisely communicate arrangements with attorneys and clients on their matters; provides clients with requested information on any special billing arrangements. Respond to all inquiries relating to same.

  • Respond to inquiries relating to accruals, audits and payment reports; recommends solutions based on billing trends relating to realization; and prepares ad hoc reports upon request.

  • Maintain updated pre-bill status report for assigned portfolio.

  • Monitor the unapplied cash report and offers resolution when applicable and assists Accounts Receivable with accurate payment applications. Keep partners updated on available unapplied and trust funds and applies funds when needed.

  • Establish effective back-up support processes (cross-training and knowledge transfer) to ensure seamless support for all portfolio matters.


  • Bachelor’s degree in Accounting, Finance or Business discipline preferred or equivalent experience.

  • Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.

  • High level of business acumen and ability to multi-task.

  • Ability to assess pertinent information and anticipate needs and outcomes.

  • Ability to prepare accurate, highly detailed work product and prioritize and manage time effectively.

  • Talent for delivering exceptional client service through teamwork and an ability to work independently.

  • Ability to exchange information and to present ideas, report facts and other information clearly and concisely.

  • Strong initiative to proactively increase value to the position.

  • Ability to maintain a high level of confidentiality.

  • Strong problem-solving skills

  • Possess reliability, dependability and motivation.

  • Excellent organization and communications skills, both oral and written.

  • Flexibility to work additional hours as needed.

Solid compensation and benefits. Great team. Apply online or register with us at


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