Law Firm Billing Specialists

R & W Group has a great opportunity! The Finance & Accounting Department of one of our favorite firms is looking for two Billing Specialists. This role emphasizes full cycle billing from the preparation of pre-bills through final invoices.

Responsibilities include but are not limited to the following:

Managing the pre-bill to final bill process; assuring partners receive and return accurate pre-bills in a timely manner. Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements. Confirming final bills have been submitted to the client and posted in the accounting system. Producing closing bills on demand.
Collaborating with the eBilling team for set-up of new clients for eBilling requirements. Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues. Proactively following-up regarding acceptance of eBills.
Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs.
Responding to inquiries relating to accruals, audits and payments.
Maintaining updated pre-bill status reports and monitoring billing figures on a daily basis.
Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio. Keeping partners updated with available, unapplied and trust funds and apply when appropriate.

Qualifications:

Bachelor’s degree in Accounting, Finance or Business discipline preferred.
Law firm or professional services background preferred.
Expertise in Microsoft Office, specifically Excel.
Aderant Expert or Elite Enterprise (3E) experience preferred.
High level of business acumen and ability to multi-task.
Strong oral and written communication skills.
Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions.
Ability to prepare accurate, highly detailed work product.
Talent for delivering client service through teamwork.
Ability to exchange information and to present ideas, report facts and other information clearly and concisely.
Strong initiative to proactively increase value to the position.
Flexibility to work additional hours as necessary.