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IP Billing Analyst

If you have law firm billing experience within an intellectual property law practice, we have a great opportunity for you! The DC office of one of R & W Group’s large law firm clients has an opening for a talented Intellectual Property Billing Analyst! The IP Billing Analyst will work in a fast-paced accounting department and will be responsible for on-demand/project prosecution billing for U.S. and foreign patents and trademark clients. Duties will include preparing pro-formas, finalizing invoices, and generating reports in adherence to the Firm's billing policies. He/she will also coordinate all functions related to e-billing which include utilizing the e-billing software to upload and correct rejected invoices, coordinate the matter ID and/or rates, prepare billing status spreadsheets, and research and resolve short payment issues.

At least 5 years of legal IP billing experience and the ability to demonstrate a working knowledge of the U.S. and foreign patent and trademark prosecution process a must. Successful candidates must have excellent written and verbal communication skills and can act as a liaison with both external and internal customers. E-billing software experience is required. Elite Enterprise software and a college degree are strongly preferred.

Please apply with your resume via

Billing/Client Account Specialists

R & W Group has a great new law firm billing position! The Finance & Accounting Department of a large international firm is looking for a Client Account Specialist. In this role you would be responsible for managing all the billing and collections processes from engagement to collections with tact, diplomacy and effective negotiation skills.

Responsibilities include but are not limited to:

  • Ensuring the proper and accurate client account set up, billing and collection arrangements, and inventory management for assigned client portfolios

  • Establishing, fostering, and maintaining professional and collaborative relationships with attorneys, staff and clients to ensure compliance with both attorney and client specifications

  • Verifying rates with the rate analyst; reviewing and implementing the outside counsel guidelines

  • Monitoring fee caps, tier discounts and matter budgets; setting up and monitoring alerts

  • Managing the prebill to final bill process

  • Collaborating with the eBilling Coordinators for setting up new clients for eBillin

  • Submitting invoices electronically, taking accountability for successful submissions and troubleshooting issues

  • Providing rate analysis upon request and recommending solutions based on billing trends relating to realization


  • Bachelor’s degree in Accounting, Finance or Business discipline preferred. Equivalent experience considered

  • Minimum of three years of dedicated specialized billing, collection and/or account management experience in a legal or professional services industry

  • Hands-on experience performing complex accounting analysis

  • Strong proficiency in Excel, Aderant and ARCS/Minisoft collection software

  • Ability to multi-task

  • Strong oral and written communication skills

  • Ability to prepare accurate, highly detailed work product

  • Talent for delivering client service through teamwork

  • Ability to exchange information and to present ideas, report facts and other information clearly and concisely

  • Strong organizational skills and ability to manage large amounts of data

  • Ability to manage time, prioritize workload effectively, and work independently

  • Reliability, dependability, and strong motivation to respond to requests quickly

  • Ability to work additional hours as needed

Great work environment. Highly respected and well-known law firm. Convenient location. Apply on-line or register with us at

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