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R & W Group is recruiting on behalf of a large law firm for a Docket Specialist, who can be based in Chicago or Washington, DC. The Docket Specialist is responsible for the daily activities of the docket and court services department. This includes docketing relevant dates and running reports as well as the filing, serving and retrieval of court documents (physical and/or electronic) and the processing of incoming court documents (paper and/or electronic).

Schedule is Monday - Friday 11:00 a.m. - 7:00 p.m.

Duties and Responsibilities:

  • Enters upcoming court/due dates and related documents into our automated docketing system and reviews docketing records to ensure correct assessment of deadlines and accuracy of database

  • Provides information and answers procedural questions posed by attorneys, paralegals and other support staff

  • Reviews documents served and filed by the firm for form and procedural compliance

  • Files documents, both conventionally and electronically, with local and out-of-area courts

  • Provides necessary follow-up to attorneys, paralegals and secretaries regarding input of calendared events

  • Appears in court for routine motion calls

  • Arranges for issuance and service of summons and subpoenas

  • Retrieves docket sheet and pleadings from court or via outside vendors

  • Downloads and dockets federal court filings from docket email box

  • Stays current on court procedure and rule changes

  • Performs other work-related duties as assigned.

Required: Minimum 5 years docket/law clerk experience; High School diploma; Demonstrated familiarity with government agencies, federal, state and local court systems and their associated rules; Proficiency in Microsoft Word, Outlook, Adobe Acrobat and Excel

Preferred: Experience with rules-based calendaring software (e.g. CompuLaw, eDockets or ProLaw), PACER and electronic filing systems; Minimum 5 years of E-Filing experience; Bachelor’s degree (B.A.) or equivalent relevant experience; Experience with Law Bulletin/JuraLaw, Bloomberg Law, Lexis CourtLink or West CourtExpress

Other Skills and Abilities:

  • Excellent organizational skills

  • Excellent attention to detail

  • The use of good judgment and good interpersonal communication skills

  • Developed analytical and problem solving skills

  • Works harmoniously and effectively with others as part of a team

  • A self-starter who desires to show ownership and commitment to the job

  • Exercises confidentiality and discretion

Please submit a resume at!

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