LEGAL ACCOUNTING ASSISTANT
R&W Group is on the search for talented Accounting Assistant candidates on behalf of our large law firm client in DC (metro accessible). The Legal Accounting Assistant will be responsible for the firm's accounts receivable functions including all activities necessary to apply payments received. He/she will be responsible for the firm's accounts payable functions including all activities necessary to process check requests, invoices, and credits. This position requires a strong ability to multi-task, prioritize, and deliver prompt, professional responsiveness to all communications. Must provide high-volume processing with accuracy and efficiency in fast-paced department, while meeting daily, weekly, and monthly deadlines.
PRIMARY JOB DUTIES
1. ACCOUNT RECEIVABLE DUTIES:
Process daily cash receipts for entire firm efficiently and accurately on a daily basis. If no remittance information is provided, should do necessary research to determine proper application of the payment.
Enter cash receipts into cash receipts database daily for all other office locations.
Process credit card payments -- communicate directly with client over the phone.
Process write offs
Reconcile client accounts billing and payment
Provide statements of accounts and other collection reports
Responsible for sending out a firm wide email for any unidentified payments received and Daily Cash Total to Partners
Communicate to respective attorneys/secretaries any overpayments or short payments as they are received
2. ACCOUNTS PAYABLE DUTIES:
Process check requests, invoices and credits
Ensure all check requests, invoices and credits are properly approved according to firm's approval limits
Review invoices to ensure proper coding of expenses and cost codes
Complete daily rush check processing
Apply correct sales and use tax when applicable
Distribute signed checks promptly
Process voids, stop payments, reissues, and soft costs as assigned
Deliver cashier's check requests to the bank as requested
Perform thorough research and reconciliation of vendor statements. Obtain missing invoices from the vendor and follow-up with approvers to ensure invoices are returned to Accounting for timely processing.
Obtain new vendor W9 forms
Assist with research & reconciliation of outstanding checks
3. OTHER DUTIES INCLUDE BUT NOT LIMITED TO:
Maintain organized files
Provide prompt and accurate responses to inquiries
Assist other team members as needed, especially during month-end closing
Provide coverage support when team members are out of the office
Meet month-end closing deadlines
4. SPECIAL REQUESTS
Communications: Must be able to effectively communicate both verbally and in writing with a variety of customers; to converse tactfully over the telephone and by email; to liaison with both external and internal customers; and be able to exchange information within the department for reporting and informational purposes.
Technical: Excel, Windows, Outlook, Word, and experience on an integrated accounting package are required. Proficient 10-key data entry technique for high volume processing is required. Ability to organize high volume of work flow, work independently, multi-task, meet deadlines, attention to detail and problem solve.C
Minimum of 3 years of legal accounting experience required.
BA in accounting or business related field with applicable accounting courses preferred
Must be able to effectively communicate both verbally and in writing with a variety of customers (lawyers, accountants, secretaries, IT, etc.)
Detail oriented and able to work quickly and accurately under tight deadlines
Ability to work overtime as needed
Submit resume online via www.r-wgroup.com!