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Patent Docketing Specialist (Multiple Locations)!

R&W Group is recruiting on behalf of our large law firm client for an experienced Intellectual Property (IP) Patent Docketing Specialist! This position can be based in the firm’s Los Angeles, CA; New York, NY; Washington, DC; or Boston, MA offices.

The IP Patent Docketing Specialist will attend to day-to-day docketing functions of domestic and foreign patent prosecution in strict adherence to established policies and procedures for a growing and talented intellectual property law practice.

Responsibilities include but are not limited to:

  • Analyzing all incoming communication types related to US and foreign patent prosecution; discerning the pertinent information and entering required information into the docketing database.

  • Reconciling as-filed documents, acknowledgment receipts, docket sheets, attorney comments and incoming/outgoing communication against docketed due dates in order to clear dockets.

  • Monitoring departmental email boxes for incoming communication and making appropriate docket updates.

  • Preparing system reports and customized queries upon request or on a routine basis

  • Researching and resolving docketing inaccuracies and answering questions related to the docket.

  • Confirming and updating case data using official online databases for US and foreign patent matters.

  • Assisting with new client intake and client portfolio transfers, as necessary.

  • Assisting with other IP related tasks, as necessary.

Basic Qualifications:

  • B.A. / B.S. degree is highly preferred. Related work experience may be used in lieu of formal education.

  • 2-7 years patent docketing experience using a computerized docketing system, CPI and/or Patricia experience preferred; advanced foreign patent docketing experience highly preferred.

  • Prior law firm experience required.

  • Knowledge of USPTO practices and procedures required.

  • Thorough knowledge and understanding of domestic/foreign patent prosecution procedures, terminology, and deadlines required.

  • Excellent organizational, problem-solving, analytical and decision-making skills and attention to detail.

  • Excellent verbal and written communication skills.

  • Accurate data entry skills.

  • Strong proofreading and reading comprehension skills.

  • Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity.

  • Typing at least 30 wpm.

  • Proficiency in use of office software such as Word and Excel helpful.

  • Flexibility for overtime required.

Competitive salary commensurate with experience, and a comprehensive benefits package. Please submit a resume online at

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